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mfifis
mfifis
Contributor ⭐️⭐️
March 28, 2022
Solved

Create URL before publishing

  • March 28, 2022
  • 24 replies
  • 493 views

Hi! We would love to have a way to create a URL before publishing a post. This would allow us to share links to scheduled posts with colleagues and also include these links in other scheduled posts. Thank you!

    Best answer by Chris Hackett

    Hi @mfifis  - So we do this for our newsletters. We need to publish them internally, have owners review them and then publish publicly after they are approved. We also need to supply the published links to our marketing team to create email announcements before they are published publicly. It’s a bit of a convoluted process but works for us. Steps are below in case they help you.

    1. Create article and publish to a “drafts” category that is only accessible to our “employee” role. example: https://community.acumatica.com/newsletter-drafts-169/acumatica-customer-newsletter-march-2022
    2. Take the category name that it will be moved to once approved and replace the drafts category name. In this case the new category will be “acumatica-customer-newsletter-163”. We can then give this link to marketing ahead of publication. example: https://community.acumatica.com/acumatica-customer-newsletter-163/acumatica-customer-newsletter-march-2022
    3. Once the drafts are approved we move each article to it’s correct category. example: https://community.acumatica.com/newsletter-drafts-169/acumatica-customer-newsletter-march-2022 is moved to https://community.acumatica.com/acumatica-customer-newsletter-163/acumatica-customer-newsletter-march-2022

    Cheers!

    Chris

     

    24 replies

    Ilan B
    Ilan B
    Contributor ⭐️⭐️⭐️⭐️
    March 29, 2022

    Hey @mfifis,

    While I agree that it would be nice if we could get this functionality too (we would want to embed the URLs into our platform before a feature is released), the “Preview” link will automatically forward to the published link once the draft is published.

    I’m always nervous, and try to use the real URL, but it should work for your needs (scheduled posts etc).

    Ilan

      mfifis
      mfifisAuthor
      Contributor ⭐️⭐️
      March 29, 2022

      Thank you, @Ilan B!

      Chris Hackett
      Chris HackettAnswer
      Helper ⭐️⭐️⭐️
      March 30, 2022

      Hi @mfifis  - So we do this for our newsletters. We need to publish them internally, have owners review them and then publish publicly after they are approved. We also need to supply the published links to our marketing team to create email announcements before they are published publicly. It’s a bit of a convoluted process but works for us. Steps are below in case they help you.

      1. Create article and publish to a “drafts” category that is only accessible to our “employee” role. example: https://community.acumatica.com/newsletter-drafts-169/acumatica-customer-newsletter-march-2022
      2. Take the category name that it will be moved to once approved and replace the drafts category name. In this case the new category will be “acumatica-customer-newsletter-163”. We can then give this link to marketing ahead of publication. example: https://community.acumatica.com/acumatica-customer-newsletter-163/acumatica-customer-newsletter-march-2022
      3. Once the drafts are approved we move each article to it’s correct category. example: https://community.acumatica.com/newsletter-drafts-169/acumatica-customer-newsletter-march-2022 is moved to https://community.acumatica.com/acumatica-customer-newsletter-163/acumatica-customer-newsletter-march-2022

      Cheers!

      Chris

       

      Chris
        mfifis
        mfifisAuthor
        Contributor ⭐️⭐️
        March 30, 2022

        Hey @Chris Hackett! Thank you so much for the step-by-step instructions. It’s much appreciated!

          Chris Hackett
          Chris Hackett
          Helper ⭐️⭐️⭐️
          April 7, 2022

          You’re very welcome! 

          Chris
          Jacinda Espinosa
          Jacinda Espinosa
          Contributor ⭐️⭐️
          May 4, 2023

          I know this thread is ancient, but this is something that I needed this morning, and I just wanted to express my appreciation. Thank you @mfifis for asking this, and thank you @Chris Hackett for this incredibly detailed and well-thought-out response! 🙌

            timcavey
            timcavey
            Helper ⭐️⭐️
            November 16, 2023

            I too found this topic and found it useful. 

             

            It got me thinking about the structure of the URLs. In the example used by @Chris Hackett the URL don’t seem to have a topic id at the end of the ‘slug’. But for our topics they always have a series of numbers at the end. 

             

            It’s that which means we can’t predict the URL ahead of time, without the suggested workaround of using the drafted preview version and swapping out the category name with the category it will be.

             

            Doesn’t every topic URL have this? 

            learning, sharing and repeat
              Suvi Lehtovaara
              Suvi Lehtovaara
              Helper ⭐️⭐️
              November 21, 2023

              I too found this topic and found it useful. 

               

              It got me thinking about the structure of the URLs. In the example used by @Chris Hackett the URL don’t seem to have a topic id at the end of the ‘slug’. But for our topics they always have a series of numbers at the end. 

               

              It’s that which means we can’t predict the URL ahead of time, without the suggested workaround of using the drafted preview version and swapping out the category name with the category it will be.

               

              Doesn’t every topic URL have this? 

              These are my thoughts exactly 🤔

              And great work-around @Chris Hackett!

              https://yhteiso.elisa.fi/
                Chris Hackett
                Chris Hackett
                Helper ⭐️⭐️⭐️
                November 21, 2023

                So it's been a long time but I am not sure why my URLs don't have the ID in my post. They do have them though😏

                Chris
                  revote
                  revote
                  VIP ⭐️⭐️⭐️⭐️⭐️
                  November 21, 2023

                  I too found this topic and found it useful. 

                   

                  It got me thinking about the structure of the URLs. In the example used by @Chris Hackett the URL don’t seem to have a topic id at the end of the ‘slug’. But for our topics they always have a series of numbers at the end. 

                   

                  It’s that which means we can’t predict the URL ahead of time, without the suggested workaround of using the drafted preview version and swapping out the category name with the category it will be.

                   

                  Doesn’t every topic URL have this? 

                  Hmm.

                  For example this topic, you are right there is least two urls pointing to opening post:

                  https://community.insided.com/got-a-question-38/create-url-before-publishing-4653?postid=22964#post22964

                  https://community.insided.com/got-a-question-38/create-url-before-publishing-4653

                  But as you can see you can clean the url and get rid of this part:

                  ?postid=22964#post22964

                  Is there something I am missing now?

                  --

                  Edit: I like this workaround but there is one problem - publishing date. I wish that timestamp is just now, not yesterday or day before etc.

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