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IMPORTANT: The enhanced search experience is accessible only to community users with Moderator, Administrator, or Community Manager access.

This article helps community users to learn about the changes in search functionality as part of the enhanced search experience.

Overview

The community is where customers collaborate, learn, and share product or service experiences. They heavily rely on search capabilities to navigate through all available information and access information that is most useful. The enhanced search experience in the community leverages Gainsight’s Horizon design system to simplify how community users use the search functionality, by bringing a host of improvements and new enhancements.

Key improvements and enhancements include:

  • Sorted Live Search Results: Provides the most relevant live search results grouped by content type.
  • Category Overview in All Search Results: Provides a brief overview of all search results in every category for quick reference.
  • Organized Search Results by Categories: Provides one click access to category dedicated results through Category tabs in search results.
  • Filter Capabilities within Categories: Provides advanced filters to quickly retrieve specific information in a category.

 

Sorted Live Search Results

 

Current Search Experience:

In the current search experience, live search results are categorized by the source type. This means all results from one source are collected together, regardless of the content type. This approach makes the live search results less user-friendly. Community users must browse through all results from a particular source to find the information they need, which is time-consuming.

Community page showing live search results for enablement with community and gainsight university category visible.

 

New Search Experience:

The new search experience enhances usability by grouping the most relevant live search results by content type. This improvement allows community users to access accurate information directly from the live search results without needing to apply additional filters on the search results page. For example, the most relevant community results are categorized into types such as Questions, Ideas, Conversations and so on, based on the content type configuration in the community.

Community page showing live search results for enablement with question and conversation content type category visible.

 

Category Overviews in All Search Results

 

Current Search Experience:

All results that match the search criteria are fetched and displayed without any category based sorting. This makes it cumbersome for community users to find relevant information timely. Additionally, any type of federated search results are listed towards the end of the results list. Due to this, community users need to scroll towards the end to access any type of federated content.
Note: Federated search refers to sourcing content managed by Community Managers and Administrators in third-party webpages. Common examples include NICE CXone (formerly known as  MindTouch), Intercom, and other external blogs or content management systems.

Community page showing search results for enabling features with filters for post type, topic count, and community category visible.

 

New Search Experience:

The new search experience introduces category overviews in All Search to deliver a refreshed and streamlined user experience. Category overview provides community users a brief peak into the search results that belong to a particular category. They can further select View All to navigate to the detailed search results page of the selected category. This allows community users to quickly access the category they are interested in, and also avoid scrolling towards the end to access content. Furthermore, a category of federated search results is available, if a third-party source is linked to the community.

Community page showing all search results on employee engagement surveys, with various filters like topic type and category visible.

 

Organized Search Results by Categories

 

Current Search Experience:

Filters experience lacks intuitiveness as community users are unable to find a starting point. All filters are populated with multiple criteria that contribute to cognitive overload for community users.

Community page displaying filter options and a list of topics about enabling community features, categorized by post types and number of topics.

 

New Search Experience:

The new search experience introduces category tabs in search results. Community users can access a category’s dedicated search results in one click. This enhancement eliminates primary dependency on filters and makes it easy for community users to sort and access all information that belongs to a category.

Community page with a detailed all search results view of employee engagement survey topics, featuring different categories for refining searches.

 

Filter Capabilities within Categories

 

Current Search Experience:

All search results are displayed on the first page, resulting in primary dependency on filters. This limitation shifts the burden on community users to apply multiple filters from every criteria to retrieve the information they want.

Community page displaying filter options and a list of topics about enabling community features, categorized by post types and number of topics.

 

New Search Experience:

The new search experience brings filters inside categories. With this improvement, only those filters that are relevant to the category are visible. This dynamic filter availability significantly reduces cognitive overload and allows community users to apply filters efficiently.

Community page filtered to display topics about employee engagement surveys, highlighting the community tab and options for detailed search filters.

 

Common Queries

 

How do I enable this feature in my community?

Community managers or administrators need to turn on the toggle switch from Control to enable the enhanced search experience in your community. To turn on the toggle switch:

  1. Log in to Control.
  2. Navigate to Settings > Open betas.
  3. Turn on the Enhanced Search Experience toggle. The enhanced search experience is enabled.

If you have any queries or feedback, please feel free to drop an email to docs@gainsight.com or post a reply to this article.

 

I borrow your picture to ask:
 

  1. How to change those phrases “Best answer” and “View complete answer” in Finnish?
  2. Why some of the search results displays the Best answer under the question, and some not? I have tested this in our community and even the question has best answer marked, it isnt always displayed under the question?

 

 

Hey @revote Thanks for posting your queries:

  1. For information on how to customize phrases in a different language, please refer to the Language Settings article.
  2. With regards to the second query, looping in the POC @Dheepak G .

Hey @revote Thanks for posting your queries:

  1. For information on how to customize phrases in a different language, please refer to the Language Settings article.

Yep, I cant find those from Control / Customization / Phrases. Everywhere in the community Best Answer is translated to Finnish but not in the new search view.

Also I cant change phrases using Phrases tool, there is no Edit button next to them.

Hi @revote I have communicated your queries to the respective subject matter experts. I will reply as soon as the required information is available. Thank you.

Will it be possible to opt out of this feature when it goes live?

Hi @Charles Dane - is there a particular element of the new search experience that you wouldn’t want to adopt?  The idea is that, ultimately, the new search will replace the old one.

Hey @MayurGhiya!

I am curious if there is any AI being used in this feature as we would like to enable it but we aren’t yet using any AI in our community so we won’t be able to use it quite yet if it uses AI.

Thanks!

- Gabriel

Hey @GabrielDocuSign ! Thanks for your query. There is an AI-powered search feature and it is currently under Limited Beta. Looping in @Dheepak G , who is managing this program.

Best,

Mayur

Hi! Will it be possible to customize or independently arrange the order of the search results type on the “All” tab? I’ve experimented with searches in this community and Gong’s, and I noticed that knowledge base articles and academy courses are near the bottom. In my own community which uses federated search with Zendesk’s KB and Skilljar’s LMS, I think we’d need those two elements higher in the list.

 

Hello,

With the enhanced search capability, when selecting the topic type, i.e., "question," the filters don’t show "group" categories. It seems that the dynamic filter doesn’t allow us to select the group, only the community categories.

In the example below, the best answer was given in a group category, but once the user tries to narrow down the location by using filters, only 44 results are visible out of 46.

 

 

Hello,

Following up on my previous comment, I've noticed that not only are groups not displaying, but also the categories containing the same keywords as the searched terms.

Some of our members have pointed out that new questions are often posted in categories they are not subscribed to. To stay up to date, they use the search feature for specific tags or terms. However, they find it difficult to locate the most recent posts because there is no way to filter by post age. Would it be possible to include sort by age within content type?

​@mbuuck1 , Thanks for your query we have received similar feedback and we are moving away from a Group based listing of results to relevance based listing of results in the “All Results” tab when we go GA.  This means all federated and community content will now have equal weightage in the “All results” page and hence the results listed will be by order of relevance across all sources (community and federated)

​@GabrielDocuSign  Thanks for your question, Please find my response below
1) For the first query we have not supported filtering by groups even with our older search experience, we will take this as a roadmap item.

2) Mismatch in the number of results in filters and total results : The count you see on the result page (46 in your case) is the total number of results that matched your search query (including community categories and Tags). The count you see for the filter (IFS Solution) is the the number of results that can be filtered for that category alone and is possible that there are other questions that matched and has different tags. To debug this, we would have to investigate it further to give you the exact reason. I would appreciate if you could open an support ticket for this. 
 
3) We are working on adding Sortable filters, which would sort all results by either relevance or by time (oldest to latest and vice versa). 

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