Skip to main content
Open

Combine 'sharing groups' and 'user groups' into one feature

Related products:CS Other Features
  • January 17, 2023
  • 12 replies
  • 281 views

alizee
  • VIP ⭐️⭐️⭐️⭐️⭐️
  • 735 replies

Sharing Groups are used to add data permissions to a group, including sharing i.e., analyze and distribute permissions to Gainsight users. 

But in Surveys, all references to these Sharing Groups mention “User Groups” which:

  1. Causes confusion
  2. Duplicates efforts maintaining groups (including if/when we apply criteria to dynamically manage groups)

Can we either:

  1. Call a cat a cat - so reference sharing groups in Surveys and wherever we use sharing groups instead of calling them “User Groups” (because they are not)
  2. Better yet: merge sharing groups and user groups so we can manage data permissions and Gainsight permissions in one area of the platform

 

12 replies

Neha Gupta
Forum|alt.badge.img
  • Gainsight Employee ⭐️
  • 55 replies
  • January 24, 2023

@alizee sorry for the inconvenience. To merge Sharing Groups and User Groups into one is part of our roadmap. We will keep you posted about the same.


anirbandutta
Forum|alt.badge.img+2
  • Expert ⭐️
  • 1807 replies
  • January 24, 2023
No StatusAcknowledged

benwanlessmenlo
Forum|alt.badge.img+5
  • Contributor ⭐️⭐️⭐️⭐️⭐️
  • 115 replies
  • December 2, 2023

@Neha Gupta 

Any update on this? 

 

I would love to have the naming for Survey Permissions more clear.
Best,

Ben W.

 


anirbandutta
Forum|alt.badge.img+2
  • Expert ⭐️
  • 1807 replies
  • December 4, 2023

Checked with the Product team - This item still awaits it’s turn to be on the roadmap 


spencer_engel
Forum|alt.badge.img+5
  • Expert ⭐️
  • 702 replies
  • August 26, 2024

Agreed 100% with this. It’s so confusing and unnecessary to have two methods of combining users like this.


darkknight
Forum|alt.badge.img+5
  • Expert ⭐️
  • 2061 replies
  • August 26, 2024

This is just confusing and frustrating.

Sharing Gainsight Home says to share with “User and User Groups” but it’s NOT User Groups, it’s Sharing Groups under Data Permissions.



Dashboards used to say “User Groups” but now it just says “Groups” - well which is it?

It’s Sharing Groups, not User Groups.

Please pick ONE method and stick with it!


stevepost
Forum|alt.badge.img+1
  • Contributor ⭐️⭐️
  • 9 replies
  • August 26, 2024

Adding my support for this improvement, too.

It would save me time as an administrator if I were to create one group of users - especially when this is based upon their department, job title or some other dynamic criteria - and then use that one group to provide them with permissions to data, access to dashboards, or a particular Home layout.

Today, I have to manage multiple user grouping concepts and keep them in sync to achieve a consistent team of users who have the permissions and configurations they need for their roles.


ajprince
Forum|alt.badge.img+3
  • Contributor ⭐️⭐️⭐️⭐️
  • 41 replies
  • November 8, 2024

This confusion was a “gotcha” for me too until I learned the differences and understood when it’s referring to one and not the other. 

It’s disappointing because User Groups had more modern functionality, but it’s Sharing Groups that I end up having to use more often to share permissions for dashboards, etc. as well as GS Home.

Merge both into one feature, term, and consistent functionality for both!


spencer_engel
Forum|alt.badge.img+5
  • Expert ⭐️
  • 702 replies
  • May 5, 2025

This is just confusing and frustrating.

Sharing Gainsight Home says to share with “User and User Groups” but it’s NOT User Groups, it’s Sharing Groups under Data Permissions.



Dashboards used to say “User Groups” but now it just says “Groups” - well which is it?

It’s Sharing Groups, not User Groups.

Please pick ONE method and stick with it!

Big +1 to this. I just spent time configuring a User Group for our Exec Sponsors that I need to assign a Gainsight Home layout to, assuming “User Groups” - literally right there in the name - was the right place to configure it. (The documentation wasn’t clear FYI.) But no! It’s actually Sharing Groups in Data Permissions I need to configure instead. Why? Also Sharing Groups is a much worse UI than User Groups and has more limitations too, which makes this doubly frustrating.


romihache
Forum|alt.badge.img+9
  • VIP ⭐️⭐️⭐️⭐️⭐️
  • 560 replies
  • May 6, 2025

Ooof… The naming conventions are out the window, and the documentation doesn’t help.
How many times have I had trouble assigning to the correct “group” (in the sake of parity and common sense, it's normal that they share a name, eg, CSMs) without realizing the feature was using one and not the other?
I understand that backfilling is a worry, but the enhancement proposed by Alizée will make access management much easier.


Jef Vanlaer
Forum|alt.badge.img+2
  • Helper ⭐️⭐️
  • 238 replies
  • May 9, 2025

@romihache ​@spencer_engel I feel you!

I got completely confused today when trying to assign a new Gainsight Home layout to a “User group”. I created 2 User groups and only one of them was showing up… Turns out Gainsight Home assignment uses Sharing groups, despite mentioning User groups, and I had a Sharing group with exactly the same name… Not the best user experience for sure!


spencer_engel
Forum|alt.badge.img+5
  • Expert ⭐️
  • 702 replies
  • September 23, 2025

One more annoying parity issue with these two: You can delete Sharing Groups but apparently cannot delete User Groups. Why?? ​@Neha Gupta please let us know if and when this idea is being prioritized.