Skip to main content
Helper ⭐️
November 12, 2021
Discovery

Default note templates for certain activity types

Related products:CS Timeline & Activity Tracking
  • November 12, 2021
  • 18 replies
  • 530 views

The adoption of Note Templates currently relies on the end user to hit the "Apply Template" button, which is an extra click that might take users some time to incorporate into their workflow, especially if the template acts as more of a prescriptive guide than an immediate time saver. In order to drive consistent adoption and standardization across CSM teams, it would be helpful if admins could configure a default template to be pre-applied to certain Activity Types so it's not optional for end users.

18 replies

pchoe
Contributor ⭐️⭐️⭐️
September 20, 2023

We just started using the note templates as a knowledge transfer opportunity between our Implementation Managers and CSMs. A template automatically generated based on the Activity Type would be super helpful! 

sarahmiracle
VIP ⭐️⭐️⭐️⭐️⭐️
September 20, 2023

Let’s get some more attention on this one! It’s such a great low hanging fruit opportunity to collect structured, consistent information in Timeline. The note templates concept is already there -- let’s now just give it an option to be populated by default for relevant types.

Customer Success Systems Admin @ Amplitude, 3x Gainsight CS Ops Product Council Member
Contributor ⭐️⭐️⭐️⭐️⭐️
September 21, 2023
AcknowledgedUnder Consideration
Helper ⭐️
January 16, 2024

We would like this feature too!

mbond
Contributor ⭐️⭐️⭐️
October 2, 2024

I wiiish that would be implemented. Would make life of CSMs much easier...

Msimonson
Contributor ⭐️⭐️
March 9, 2026

This would SO helpful to overall CSM adoption and consistency in note-taking. Hoping this gets prioritized. Seems like a quick win! 

romihache
VIP ⭐️⭐️⭐️⭐️⭐️
May 29, 2026

I’d love to see this happen! But we definitely need the capability to do it for milestones too!

This limitation is actually even more restrictive when it comes to Milestones. Not only can we not set a "default template" for them, but there is currently no capability to map specific note templates to specific milestone types at all. All milestones are just bundled into a single generic category.

I couldn't find an existing request for this, so I’ve created a new idea here if anyone would like to upvote it:


Sorry for piggybacking on this thread with other ideas, but calling out one more related request that, combined with all of this, would be a massive win:

​​​​​​​

Continuous improvement is better than delayed perfection
dayn.johnson
VIP ⭐️⭐️⭐️⭐️⭐️
June 8, 2026

Woah, this would be huge for us. Big +1.

We’re running BR CTAs that require logging call notes to the timeline, and our current workaround is essentially keeping a “light” template in the CTA description with a linked SOP that includes the full template, but that requires the CSM to copy and paste the template over and update it.

Being able to apply a standard template by default would be fantastic.

Staff CS Content & Comms Manager, 2x Gainsight CS Ops Product Council Member