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Frank
Product Guru
Jan 17, 2018 9:20 AM UTC

How To Enable Moderator Approval Of New Topics and Replies

  • Nov 5, 2024 4:24 PM UTC
  • 12 replies
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Under heavy spam attack and need to hit the emergency stop button?

Use ‘Pending posts’ to manually review topics and replies from all users. When this feature is enabled, a moderator must approve or deny a topic or post from a user before it will be published in the community.
 

How to enable moderator approval of posts by new users

  1. Go to Control → Settings → Premoderation rules
  2. Activate the switch in ‘Moderator approval of new topics and replies’
  3. Once new topics and replies have been submitted they will appear in Control → Content → Pending 
  4. Select one or more posts (max. 10).
  5. Finally, choose one of the below actions.

Moderator Actions:

  • Approve: Publish the post in the community.
  • Mark as spam: Move the post to the Spam folder. This will help improve the spam machine learning algorithm.
  • Move to trash: Move the post to the Trash can - the post will not be published in the community.

 

Additional Details:

 ⚠️ Enabling this feature will mean that moderation takes significantly longer - please make sure your team has enough time to approve or deny all new posts. It should be used as a last resort.

 💎 ‘Pending Posts’ must be manually enabled. If you disable this feature, then you’ll still have to moderate your current backlog of pending posts.

 :mag_right: When enabled, all new topics and replies from all users will not be immediately visible on the community and will be shown in this list. This applies universally.

12 replies

Contributor ⭐️⭐️⭐️⭐️
Oct 7, 2025 2:25 PM UTC

Hi! Jumping in on this thread to ask if using premoderation rules is the only way of overlooking every reply in community? We’d like to keep an eye on every reply but we haven’t found a way to be notified when someone replies to a topic you’re not subscribed to.

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Julian
Gainsight Employee ⭐️⭐️⭐️
Oct 7, 2025 4:01 PM UTC

Hi! So our Moderation Overview is designed to automatically show all new content (replies and topics) at the top of the list. We do not have a notification for every new reply (even those you are not subscribed to) as this would be perceived as too spammy. Usually communities have an activity level where it is not desireable to get a notification for each individual reply.

There are ways to go about this however, e.g. using webhooks / Zapier to trigger a notification (this could be done in e.g. Slack). I am not aware of someone having implemented exactly this use case, but this guide could be useful: 

 

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