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kcronin
Gainsight Employee ⭐️
Gainsight Employee ⭐️
Aug 13, 2026 1:51 PM UTC

Gainsight CC: Give Members Control Over Their Personal Data

Related products:CC Users & Roles

Community members can now download all personal data held in their account directly from their profile page, fulfilling the right to data portability under GDPR Article 20.

Here's What's New

Export personal data with one click
The new Download My Data button compiles a complete data package for the member, including profile information, posts and contributions, private messages, and attachments.

How to Download Your Data

  1. Click your profile picture

  2. Click Settings

  3. Select the General tab

  4. Click Download My Data

For more information, refer to the Manage Your Profile and Account Settings article.

👉 Check out the Release Notes for more details.
💬 Have a question for ​@deepan? Drop a comment below!

    12 replies

    Contributor ⭐️⭐️⭐️⭐️
    Aug 13, 2026 5:19 PM UTC

    When downloading, are users able to see the data that we have hidden from users on the back end?? We just did a test download & it showed those hidden fields. 

     

    Use Case: We track our user’s CSM as well as “spicy users” and would rather them not have access to that information. 😅

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    Daniele Cmty
    Helper ⭐️⭐️
    Aug 13, 2026 7:34 PM UTC

    Oooo that might make things awkward indeed 😅

    We also use a moderator note secret hidden field to add some notes on certain users.
    There’s nothing scandalous on there, but definitely not something we would always want the user to see.

    If that’s the case, we’ll need to change method.

    Could someone from Gainsight confirm?

    (although ​@KathrynMCarter your experiment pretty much answers the question)

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    Suvi Lehtovaara
    Helper ⭐️⭐️
    Aug 17, 2026 12:14 PM UTC

    I also did a test download and a hidden field with its contents was shown. ​@kcronin 

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    https://yhteiso.elisa.fi/
    Daniele Cmty
    Helper ⭐️⭐️
    Aug 13, 2026 7:34 PM UTC

    Nice thanks!
    Will users also be able to delete their data / request deletion ? 
    Or is it something that they need to ask admins to do?

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    Suvi Lehtovaara
    Helper ⭐️⭐️
    Aug 17, 2026 12:19 PM UTC

    Thanks for this - it’s very much appreciated that these privacy issues are finally being handled. But in all honesty, we would’ve appreciated a head’s up before this was in production, as this has effects on our privacy statement. Also the localisations of the texts on this feature are somewhat… strange.

    Also there’s an issue with the user profile export showing hidden fields, which is something we would’ve wanted to take care of prior to this being generally available. Now there might be some things said which we would not like to be there.

    ​@kcronin ​@Nadia Nicolai 

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    https://yhteiso.elisa.fi/
    Contributor ⭐️⭐️⭐️⭐️
    Aug 17, 2026 1:36 PM UTC

    ​@deepan Any information you can give us about the increase of visibility to those hidden fields and how this will be fixed so users cannot export that data? 

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    Product Manager
    Aug 18, 2026 4:06 PM UTC

    We are working on the fix and it will be updated shortly. I will update here once changes is pushed to production

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    Product Manager
    Aug 19, 2026 10:33 AM UTC

    Hi All, I want inform that the issue in download my data is fixed. Downloading will not return hidden profile fields.

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    Sanne van Opstal-Brakel
    Helper ⭐️
    Aug 19, 2026 11:11 AM UTC

    What do you all do… are you informing your members about this new option in the Community? 
    I am considering doing this, but waiting on the fix about the hidden fields...

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    Sharing = caring
    Suvi Lehtovaara
    Helper ⭐️⭐️
    Aug 19, 2026 12:23 PM UTC

    At least for now we’re not. 
     

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    https://yhteiso.elisa.fi/