Hi @Frank
Thank you for this update. I have one more question about this.
Since our community-sign up works exclusively with SSO, I am wondering if the oauth ID gets removed as well when we click the “erase user” button from control?
From what I understand, this determines whether or not a user can join with the same SoundCloud account at a later point, or if the ID gets blocked and we have no option to “free up” the ID any longer?
Thank you Frank.
Cheers
Hi everybody,
I am curious about the way other communities are going to use the 'Erase button'.
Are you going to use this option only at the request of users?
Or also for users who have not been active for a number of years?
Our forum is for children up to 18 years. So we actually want to remove all personal data from everyone older than 19. But we're worried this might have a big impact on the community.
That's why I'm curious what you do with 'old' users?
After how many years do you clean the user file?
Suzanne
@Mathis
If a user is erased, then also his oAuth id will be removed. His whole profile will be erased.
Assuming the user would not be removed from the central SSO system, this means that the user could after erasure in the community register again in the community and a new user account will be created. That user won't be linked to the post the user made before.
And what about 'plain text' mentions? If I understand correctly all the @Niels Kamper (mentions) will be converted to the ‘anonymous’ name. However, a lot of users also use a mention without the @ feature, eg: “ Hi Niels Kamper, Hi N Kamper or Hi Kamper. These are plain text ‘mentions’ and usually used when quoting a comment. So you have an anonymized post, but right below the anonymized post a user referring to the original poster. Does this fall outside the purview of the GDPR? Or do we need to make an export of all the posts and lookup/edit the plain texts mentions ?
And what about 'plain text' mentions? If I understand correctly all the @Niels Kamper (mentions) will be converted to the ‘anonymous’ name. However, a lot of users also use a mention without the @ feature, eg: “ Hi Niels Kamper, Hi N Kamper or Hi Kamper. These are plain text ‘mentions’ and usually used when quoting a comment. So you have an anonymized post, but right below the anonymized post a user referring to the original poster. Does this fall outside the purview of the GDPR? Or do we need to make an export of all the posts and lookup/edit the plain texts mentions ?
|I have the same concern! Is it possible to make some kind of
'search and replace function' to replace those names mentioned?
And what about 'plain text' mentions? If I understand correctly all the @Niels Kamper (mentions) will be converted to the ‘anonymous’ name. However, a lot of users also use a mention without the @ feature, eg: “ Hi Niels Kamper, Hi N Kamper or Hi Kamper. These are plain text ‘mentions’ and usually used when quoting a comment. So you have an anonymized post, but right below the anonymized post a user referring to the original poster. Does this fall outside the purview of the GDPR? Or do we need to make an export of all the posts and lookup/edit the plain texts mentions ?
We will remove next to all @Mentions, all references to the username. We we are not removing variations of that name. There is simply no way for us to do that.
If a user complains about this, then the posts should be updated one by one by a moderator.
I understand that deleting the variations is not feasible.
Good to read that all the references to the username will be deleted
@Suzanne_Kindertelefoon Hi Suzanne, did you get your answer about inactive accounts? Do you know if there is any procedure for that? I have not found this information in the documentation. Cheers.
@Suzanne_Kindertelefoon Hi Suzanne, did you get your answer about inactive accounts? Do you know if there is any procedure for that? I have not found this information in the documentation. Cheers.
I'm curious about this as wel @Suzanne_Kindertelefoon , any info on this? 🙂
Hi @Suzanne_Kindertelefoon, @Kat & @ThomasMalingre we don't have any plans to automatically remove any activated accounts, even if they haven't been active for a certain amount of time. For Kindertelefoon I can see why you would like this but for other communities there is a danger that some users only visit the community when they have an issue, and you've deleted their account and details when they may have come back in future.
Hey Shane,
Thanks for the update on this! :)
Cheers,
Thomas
Hi there.
I’m having difficulty with restoring access to my community for a customer. When they attempt SSO, it asks them to create a new account, but then rejects them because the account already exists.
They don’t receive the reset password email, which I assume is because of SSO.
Could I erase this user and then ask them to create a new account with the original credentials? Not ideal, but starting to think this is my only option.
Could I change their primary role to ‘unregistered’ and then have them attempt SSO again and it may work?
Cc: @Frank @christophrooms @Vishwas Katti
Hi,
I happened to stumble on this reply, happy to help:
What seems to happen is that, after the user attemtps to register, the system finds that the sso id (which is being sent from your identity provider) already exists somehow.
It is strange that the platform behaves that way, as usually (if a match has been found) the user should simply be logged in with that account.
I could imagine a conflict, but I have a hard time thinking of a regular scenario where this could occur (e.g. when the email address does not match, it should simply overwrite the previous email address).
I would recommend to reach out to the support team about this - you could also do an all-time user export, and then search for the sso id or email in the sheet.
It could be that someone in your CRM changed the email address of this user, and that resulted in such a mismatch. In this case, you could simply update the user records manually (e.g. replacing the old email address) and the login should just work.
As the user was active in the community already, I would advise not to erase the user, as it will be impossible to link the activity back to that user.
Hope this helps!
Hi there,
Would using the Erase User feature also remove their signature? Their signature displays personal information such as their name and the name of their webshop. Would this also be anonymised or deleted?
It would completely remove all records that are associated with a user profile - so this would also include all profile fields and the signature.
Found this post which is great as it provides some details on erasing a user, but one additional question is if that user comes back to register again will they be able to?
At the moment are community is just for active customers, so when we get registrations from prospects or others we want to remove them but if they happen to become customers in the future do not want an erase to limit that ability.
Does anyone know if they get erased they have the ability to sign up again.
Hi @DCampos - Once a user has been erased, there is no longer any record of an account with that email address, so yes that user could come back and register again. In cases where you don’t want a user to be able to register again with that email address, it’s better to ban them rather than erase the account. In your case, if it’s about a prospect that might later on become a customer, both options would work. Once erased, they could re-register later on, or if you’ve banned them, you would be able to unban them later.
Hi @DCampos - Once a user has been erased, there is no longer any record of an account with that email address, so yes that user could come back and register again. In cases where you don’t want a user to be able to register again with that email address, it’s better to ban them rather than erase the account. In your case, if it’s about a prospect that might later on become a customer, both options would work. Once erased, they could re-register later on, or if you’ve banned them, you would be able to unban them later.
Excellent thanks for confirming.