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bradley
Expert ⭐️
November 6, 2024
New Idea

Allow Admins to Merge Users

Related products:CS Other Features
  • November 6, 2024
  • 8 replies
  • 173 views

We have several types of record merge capabilities in Gainsight CS. Right now merging (or even deleting for that matter) Users is not one of them.

Being able to manage your user records is a pretty fundamental aspect of a software tool and it is surprisingly lacking, and if you ever encounter duplicate records it causes a huge headache.

8 replies

bytor104
Contributor ⭐️⭐️⭐️
March 7, 2025

Yes! We have a situation where we have had a semi-recent domain change for our organization. This has resulted in duplicates of our users being created for the new domain. As of right now, all we can do is deactivate the original user from the first domain and get creative with the names of these people so the inactive users can be easily identified from a simple lookup search. As an example, a lookup search result now presents two values:
 

  • John Doe <-------New Domain
  • INACTIVE - John Doe <--------Old Domain, name altering
rrobinson
Contributor ⭐️⭐️⭐️⭐️⭐️
February 19, 2026

+1 on this repeating pain point! Any updates?

-RR
brlayman2583
Helper ⭐️
February 19, 2026

Also adding a voice here. This is long overdue! 

TMaier
Helper ⭐️
February 19, 2026

Yes please! Gong, specifically, creates a lot of duplicate IC users when people log in using a different email address than their Gainsight User profile has set up. Managing those Timeline entries and the extra User records is a real pain.

dcassidy
Helper ⭐️⭐️
February 19, 2026

Adding my name to the pile - given the amount of rebranding, domain changes, etc. that most of our orgs will go through - this would be a huge admin QOL improvement. Please consider this.

spencer_engel
Expert ⭐️
February 19, 2026

Yes please! Gong, specifically, creates a lot of duplicate IC users when people log in using a different email address than their Gainsight User profile has set up. Managing those Timeline entries and the extra User records is a real pain.

Same problem for us except MS Teams is our culprit. The AI Follow Up integration has been helpful for creating Timeline entries, but the user duplication issues almost make it not worth it.

rrobinson
Contributor ⭐️⭐️⭐️⭐️⭐️
February 24, 2026

With the need for good user data to avoid GIGO - especially with Ai -  can we please have an update on this?

-RR
dayn.johnson
VIP ⭐️⭐️⭐️⭐️⭐️
June 8, 2026

@revathimenon Can we bring in a PM on this? Double-tapping on ​@rrobinson’s point here. Now that AI and MCP are such a focal point for Gainsight, making sure our environments are running clean requires having clean contact data. We need to be able to merge duplicates. It shouldn’t be this much of a headache. 😱

With the need for good user data to avoid GIGO - especially with Ai -  can we please have an update on this?

 

Staff CS Content & Comms Manager, 2x Gainsight CS Ops Product Council Member