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pele
Helper ⭐️⭐️⭐️
June 11, 2019
New Idea

Success Plans: Is it possible to link a custom SFDC object to add editable fields in the 'Plan Info' section?

  • June 11, 2019
  • 15 replies
  • 361 views
Use Case: Our CS Ops team is working on bringing in a new team into GS. The team is a services team responsible for implementation projects. In their current workflow, they create a new record on a custom SFDC object for every new project. They use the object's fields to add details about projects and update project statuse, and this process won't be going away when we bring them into GS.

Ideally, what I'd like to do is create a success plan template where I could link a SP to a record of the existing custom object and give our implementation team the ability to edit fields directly from the Plan Info section of the success plan.

e.g.



I think I can kind of get this by linking the object to CTAs and adding a section to the objectives where I could make fields editable (although, I haven't actually done this yet), but I would like the fields to also be visable from the Plan Info section for quick reference in GS w/o needing team members to go into SFDC to view project records.

Also, for context, we use Relationships to track usage and infomation about this particular product's subscriptions. And it's likely that one relationship will have more than one project (and hopefully SP) added to it over time.

Hoping some SP pros that have implemented workflows involving some kind of services activities can help w/ some best practices, tips, guidance, etc.

cc: @emily_zurow

    15 replies

    andreammelde
    Helper ⭐️⭐️
    April 16, 2021

    I am attempting the workaround, but am not able to work with the lookup. When I try to create a plan and map to the record ID using a custom field on success plans, it makes me default a value which doesnt work. 

     

    Am I missing something @lila_meyer 

     

    Andrea Carroll
    lila_meyer
    Gainsight Employee ⭐️⭐️⭐️
    April 16, 2021

    I have to defer to @Anil Raj Pujari on this question.

    Lila Krutel, Dir. Global Education Services
    andreammelde
    Helper ⭐️⭐️
    April 21, 2021

    @lila_meyer

    I tried another way, but am still not getting the option to load the plan.

     

    1. Created a custom field on the Success Plan to populate the SFDC Project Record ID
    2. Created a custom object that send the Success Plan GSID and the SFDC Project Record ID to a Low Volume Custom Object. The custom object has a lookup to the SFDC Project Record ID
    3. Use a rule to populate the custom object with the additional information I want to display on the account plan
    4. The lookup does not show on the Success Plan object, but show on my low volume object. I am not able to pull the information into the Success Plan

    Other issue:

    • Once you create a field, you cannot add a lookup
    • In Success Plans, if you create a custom field with a lookup and try to create a plan using the rules engine it will not allow you to map a value. It attempts to do the lookup and map to a custom value

       

    Andrea Carroll
    andreammelde
    Helper ⭐️⭐️
    April 29, 2021

    This does not work for NXT, and will only work for SFDC

    Andrea Carroll
    Anil Raj Pujari
    Helper ⭐️⭐️
    June 3, 2021

    Linked object on success plan is in our medium term roadmap. Will update here once we make enough progress