This is pretty closely related to my post about Tag permissions here:
but while related, is a different angle.
Two main requests:
- Allow for Tag Reordering
- Allow for making items Inactive
Problem 1: Right now, there is no way to order your list of tags. This is exacerbated by the fact that anyone can make attachment of course, but even if it was limited to a single admin, there’s nothing you can do to change the oder.
Today, the only way to order your tags is the order by which you create them where the most recent one is on top. This is a pretty terrible system.
Example:
A pretty common way to organize a list is alphabetically. Let’s say you have 10 tags and you want them to appear in an alphabetical order, you would have to enter them in reverse alphabetical order. Not the end of the world certainly, but what if you need to add an 11th tag that falls midway through your list?
If you simply added it, it would now be at the top of the list, rendering your alphabetization moot. What then? Well, you certainly can’t delete your tags and start over. You’d have to go into each 360, manually remove every tag from every file, then delete them, then start over.
Even if you did do that, someone would need to go back and re-tag all of those files. Absolute disaster.
Problem 2: There is no way outside of deletion to make a tag Inactive, which if you read the above is impractical in and of itself even as a workaround.
File tagging is useful both for users to organize, and for businesses to report on data. However, if your list becomes too long (because anyone can make a tag), or your workflows change and you no longer want a specific tag to be used, there’s really nothing you can do.
This can cause confusion for users and bad data for the business.
Asks:
- Please allow admins (or, if you follow the linked post, anyone with the correct permission I suppose) the ability to re-order tags.
- Please allow admins to mark items as inactive, similar to picklists.
From a user perspective, the Tags feature is similar to a multi-select picklist they can add their own values to. However, there is none of the useful functionality that comes with that.